Time Card Calculator
Enter the start time, end time and break for each day to see the hours worked each day and for the week, in hours and minutes and in decimal hours.
Last updated November 2, 2026
Leave blank to skip pay
Result
40:00 hours
40 decimal hours
Show the work
- Monday: 9:00 AM to 5:30 PM, 30 min break = 8:00.
- Tuesday: 9:00 AM to 5:30 PM, 30 min break = 8:00.
- Wednesday: 9:00 AM to 5:30 PM, 30 min break = 8:00.
- Thursday: 9:00 AM to 5:30 PM, 30 min break = 8:00.
- Friday: 9:00 AM to 5:30 PM, 30 min break = 8:00.
- Sum of the days: 8:00 + 8:00 + 8:00 + 8:00 + 8:00 = 40:00.
- Decimal hours: 2400 minutes / 60 = 40 hours.
How a time card is totaled
daily hours = end time − start time − break
weekly hours = the sum of the daily hours
Each day is the time between clock-in and clock-out minus the unpaid break. If the end time is earlier than the start time, the shift is treated as crossing midnight, so 10:00 PM to 6:00 AM is 8 hours. Days left blank are skipped.
The weekly total is shown as hours and minutes and as decimal hours (minutes ÷ 60), the format most payroll systems use. If you add an hourly rate, gross pay is the total hours times the rate, rounded to the cent. Overtime is not added here; use the overtime calculator for that.
Minutes are added across the whole week first and converted to hours once at the end. This avoids the small drift that appears when rounded daily decimals are added up.
See how we calculate for the formulas, sources and review schedule behind every calculator.
Also useful alongside this calculator: Military Time Converter, Time Duration Calculator and Time Calculator.
Adding up a week
Take five days with different shifts. Monday 9:00 AM to 5:30 PM with a 30-minute break is 8:00. Tuesday 8:00 AM to 4:15 PM with a 45-minute break is 7:30. Wednesday 9:00 AM to 5:00 PM with a 30-minute break is 7:30. Thursday 10:00 AM to 6:45 PM with a 60-minute break is 7:45. Friday 7:30 AM to 3:00 PM with no break is 7:30.
The daily totals are 480, 450, 450, 465 and 450 minutes, which add up to 2,295 minutes: 38 hours 15 minutes, or 38.25 decimal hours. At $18.00 an hour, gross pay is 38.25 × 18 = $688.50. At $21.50 an hour, it is 38.25 × 21.5 = $822.375, which is rounded to $822.38.
Why minutes are added before converting
Three days of 7 hours 20 minutes each total exactly 22 hours (1,320 minutes). Each day alone converts to 7.33 hours, and 3 × 7.33 is 21.99, a hundredth of an hour short. The calculator adds the exact minutes and converts the total, so it shows 22.00.
If you compare this page with a timesheet and the totals differ by a few minutes, check whether the timesheet rounds each punch or each day, and whether a break is paid or unpaid.
Split shifts, blank days and overnight work
Each day has one start time, one end time and one break. For a split shift, such as 8:00 AM to 12:00 PM and 1:00 PM to 5:00 PM, enter 8:00 AM to 5:00 PM and put the gap in the break box: 9 hours minus 60 minutes is 8:00. Days with no start or end time are skipped, so they add nothing to the total. A shift that ends after midnight is entered as written, with the earlier-looking end time.
How to use the Time Card Calculator
- Enter the start and end time for each day you worked.
- Add the unpaid break in minutes, if any.
- Optionally enter an hourly rate to see gross pay.
- Read the daily and weekly totals, then use Copy, Print or Share.
Worked example
Five shifts from Monday to Friday, 9:00 AM to 5:30 PM with a 30-minute break, are 8 hours each. The weekly total is 40:00, or 40.00 decimal hours. At $18.00 an hour, gross pay is $720.00. Each shift is 8 hours 30 minutes minus the 30-minute break, which leaves 480 minutes. Five of them are 2,400 minutes, and 2,400 ÷ 60 = 40 hours. Then 40 × 18 = 720.
| Minutes | Decimal hours |
|---|---|
| 5 | 0.08 |
| 10 | 0.17 |
| 15 | 0.25 |
| 20 | 0.33 |
| 30 | 0.50 |
| 45 | 0.75 |
| 60 | 1.00 |
Frequently asked questions
How do I convert minutes to decimal hours?
Divide the minutes by 60. For example, 45 minutes is 0.75 hours, and 20 minutes is 0.33 hours when rounded to two decimals.
Does this include overtime?
No. This page totals hours and, if you enter a rate, straight-time pay. Use the overtime calculator to split regular and overtime hours.
Is the pay figure exact?
It is an estimate of gross pay before taxes and deductions. Your employer's payroll rules, such as rounding and pay periods, may differ.
How do I enter a split shift?
Enter the first start time and the last end time of the day, and put the time between the two parts in the break box. 8:00 AM to 5:00 PM with a 60-minute break is 8 hours.
Are my times stored or sent anywhere?
No. The calculation runs in your browser and nothing you enter is saved or uploaded.