Mileage Reimbursement Calculator
Enter the miles you drove, choose a rate per mile and see the reimbursement. The calculator includes the IRS standard mileage rates for 2026, or you can type your own rate. Switch between one way and round trip, multiply by the number of trips or days, and add parking and tolls to get a grand total.
Last updated November 3, 2026
Reimbursed separately; not part of the mileage rate.
Reimbursed separately; not part of the mileage rate.
Result
Total reimbursement = $190.00
| Measure | Value |
|---|---|
| Total miles | 250 mi |
| Rate | 76 ¢/mi |
| Mileage reimbursement | $190.00 |
| Grand total | $190.00 |
| Rate | Cents per mile | Reimbursement |
|---|---|---|
| Business, Jan 1 - Jun 30, 2026 | 72.5 | $181.25 |
| Business, Jul 1 - Dec 31, 2026 | 76 | $190.00 |
| Medical or moving, Jan 1 - Jun 30, 2026 | 20.5 | $51.25 |
| Medical or moving, Jul 1 - Dec 31, 2026 | 23.5 | $58.75 |
| Charitable, all of 2026 | 14 | $35.00 |
IRS rates can change, so verify the current rate at irs.gov. Parking and tolls are reimbursed separately and are not part of the mileage rate. This is not tax advice.
Show the work
Formula: reimbursement = total miles × rate per mile; grand total = reimbursement + parking + tolls.
- Total miles: 250 mi, one way, one trip.
- Rate: Business, Jul 1 - Dec 31, 2026, 76 cents = 0.76 dollars per mile.
- Mileage reimbursement: 250 × 0.76 = $190.00 (rounded half up to the cent).
- No parking or tolls entered.
- Grand total: $190.00 + $0.00 = $190.00.
Result: Total reimbursement = $190.00
How mileage reimbursement is worked out
total miles = miles × (2 if round trip) × trips
reimbursement = total miles × rate per mile
grand total = reimbursement + parking + tolls
The core of the calculation is a single multiplication. Total miles are the distance of one leg, doubled for a round trip and multiplied by the number of trips or days. That figure is multiplied by the rate in cents per mile. Parking and tolls are added afterwards, because they are reimbursed separately and are not part of the mileage rate.
With the default inputs, 250 miles at 76 cents a mile is 250 × 0.76 = $190.00. The result is rounded half up to the cent.
See how we calculate for the formulas, sources and review schedule behind every calculator.
Also useful alongside this calculator: Percentage Calculator, Mileage Calculator and EV Charging Cost Calculator.
IRS standard mileage rates for 2026
The IRS publishes standard mileage rates each year. Notice 2026-10 set 72.5 cents per mile for business use, 20.5 cents for medical and moving purposes and 14 cents for charitable driving for all of 2026. The IRS then revised the business rate to 76 cents and the medical and moving rate to 23.5 cents for travel on or after July 1, 2026. The charitable rate stays at 14 cents because it is set by statute.
Pick the option that matches the date you drove. For 1,000 miles the business reimbursement is $725.00 at the earlier rate and $760.00 at the later one. Rates can change, so check irs.gov before you rely on them.
Employers and the standard rate
The IRS standard rate is what many employers use to repay staff for driving their own vehicle. It is not a legal requirement in most places, so an employer may pay another rate or a flat allowance.
Reimbursement paid under an accountable plan is generally not treated as taxable income to the employee. Whether your arrangement qualifies depends on its details, and this page does not give tax advice. A tax professional or your payroll team can confirm how your own payments are treated.
Keep a mileage log
A log is the best protection when a claim is questioned. For each trip, note the date, the starting point and destination, the purpose and the miles driven, and record the odometer at the start and end of the year.
The Trips field is handy for regular journeys. If you drive the same 18 miles each way on 12 days, enter 18, choose Round trip and set trips to 12, and the calculator uses 432 miles.
Commute miles and what to count
Ordinary travel between home and a regular workplace is commonly treated as a personal commute and is often excluded, while driving to a client or a second site usually counts. Policies differ, so confirm yours before you submit a claim.
Parking and tolls go in their own fields. They are added to the total but not multiplied by the rate.
Sources
Official and primary sources for the statements on this page. Their authors have not reviewed or endorsed this page.
- Internal Revenue Service, Standard mileage rates, irs.gov.. The 2026 business, medical and moving, and charitable rates, including the revised rates for travel on or after July 1, 2026.
- Internal Revenue Service, IRS sets 2026 business standard mileage rate at 72.5 cents per mile, up 2.5 cents, newsroom release.. The original 2026 rates announced in Notice 2026-10.
Statements about how employers choose a rate, that the standard rate is not a legal requirement in most places, and how accountable-plan payments are treated are general descriptions, not checked against a specific law or ruling.
The treatment of commute miles varies between employers and tax systems and is not covered by the sources above.
How to use the Mileage Reimbursement Calculator
- Enter the miles for one leg of the journey.
- Choose One way or Round trip, and set how many trips or days you drove.
- Pick the rate that matches your travel date, or choose Custom rate and enter cents per mile.
- Add parking and tolls if you want them in the total.
- Read the reimbursement, the grand total and the table of the same miles at each rate.
Example: client visits for 12 days
A consultant drives 18 miles each way to a client site on 12 days in the second half of 2026, pays $24.00 in parking and $15.50 in tolls, and is repaid at the business rate of 76 cents a mile.
| Item | Working | Amount |
|---|---|---|
| Total miles | 18 × 2 × 12 | 432 miles |
| Mileage reimbursement | 432 × $0.76 | $328.32 |
| Parking and tolls | $24.00 + $15.50 | $39.50 |
| Grand total | $328.32 + $39.50 | $367.82 |
| Same miles at 72.5 cents | 432 × $0.725 | $313.20 |
Frequently asked questions
Is the IRS rate the amount my employer must pay me?
Not necessarily. The IRS standard rate is what many employers choose to use, but it is not a legal requirement in most places. Your employer may pay another rate or a flat allowance, so check your policy.
Which 2026 rate should I use?
Use the business rate for work driving, the medical or moving rate for those purposes and the charitable rate for volunteer driving. Business and medical rates changed on July 1, 2026, so choose the one that covers the date you drove.
Is mileage reimbursement taxable?
Reimbursement paid under an accountable plan is generally not taxable to the employee, but this depends on how your plan is set up. This calculator does not give tax advice, so ask a tax professional or your payroll team about your situation.
Are parking and tolls included in the mileage rate?
No. They are reimbursed separately, so the calculator adds them to the grand total without applying the rate.
Do I need to keep a mileage log?
Yes, a log is strongly recommended. Record the date, destination, purpose and miles of each trip. It supports your claim if anyone asks for evidence.